Here you will find an overview of how to fill out the necessary documents to have your stay approved and receive the Erasmus+ grant.
(Online) Learning Agreement for Studies
Completed and signed by the student, UiS, and host institution
How to create an Online Learning Agreement (OLA)
Start by creating an Online Learning Agreement through the platform.
To log in, you can either use eduGain/Feide or Google. Please note that you must register the first time you log in.
Be careful when filling out the agreement, as there are limited opportunities to make changes after it has been signed by UiS.
Visual guide: Online Learning Agreement for studies - Semester Mobility (PDF)
Please see the boxes below for details on how to fill in the different sections of the Online Learning Agreement.
Changing the Online Learning Agreement (OLA)
If you need to change your courses during your exchange period, you must update the OLA even if this has been signed by all three parties.
Please remember that if you're changing to courses that haven not already been pre-approved by UiS, you must submit a new application for pre-approval for the new courses.
- Select Apply Changes in the menu on the right-hand side of the signed agreement under My Learning Agreements.
- Find the section where you need to make changes.
- If you're adding or removing courses from Table A, you must indicate this in Table A2.
- After making any changes, all three parties must sign the agreement again.
Please note that if you need to change to courses that have not already been pre-approved by UiS, you must submit a new application for pre-approval to your faculty/department.
What if you can't use the Online Learning Agreement (OLA)?
If your host institution doesn't use the online version of the Learning Agreement, you must submit a PDF version. You can refer to the guide for the OLA for how to fill in the different sections and fields.
Remember to either sign the PDF digitally or print the document to sign physically and scan the signed version before you send it to your student advisor for the second signature. After your student advisor signs, you must send it to the host institution for the final signature.
Once the agreement is complete, you must upload the PDF version in the Exchange Guide and notify your contact person.
Download the Learning Agreement template for studies (MS Word).
Learning Agreement for Traineeships
Completed and signed by the student, UiS, and host institution
The Learning Agreement for Traineeships is not available digitally, and you must use the document template linked below.
The first part of the Learning Agreement for traineeships is similar to the Learning Agreement for studies, and you can refer to the guide above to see how to fill in the overlapping fields.
Remember to either sign the PDF digitally or print the document to sign physically and scan the signed version before you send it to your student advisor for the second signature. After your student advisor signs, you must send it to the host institution for the final signature.
Once the agreement is complete, you must upload the PDF version in the Exchange Guide and notify your contact person.
Download the template for the Learning Agreement for Traineeships (MS Word)
Grant Agreement
Completed and signed by the student and UiS
You will receive the Grant Agreement by email as the semester approaches. Fill out and sign the agreement digitally. Please note that you must fill in all the mandatory fields for the agreement to be signed by UiS.
After you have signed the agreement, it will be automatically returned to the International Office. You will receive an email notification once the agreement is signed by UiS, but you don't need to upload the signed agreement in the Exchange Guide.
Please pay attention to the following
Payment information:
- Fill in your personal information. Remember to write the full home address connected to your bank account.
- Fill in your banking information. Please double check your account number and bank name.
Additional grant: top-up
Under Total amount includes you may check for additional grant if it applies to you.
Grant of additional € 250 per month:
- Students with children under 18 years old, regardless of whether the child accompanies them on the exchange.
- Students with disabilities and chronic illnesses that affect their study situation.
- Students with refugee status.
You must check the box for top-up for students with fewer opportunities in the agreement to be eligible for the top-up. You will be asked to document that you meet at least one of the three criteria, for example by submitting an official doctor's note.
Please contact the Erasmus+ coordinator in the Exchange Guide for information on how to provide documentation.
Grant for environmentally friendly (green) travel:
Read more about criteria for transportation for the green travel grant.
Duration of the exchange
- The physical mobility period: Enter the estimated start and end dates of your stay. You can refer to the academic calendar, but we recommend entering the start of the exam period as the end date to reduce the risk of having to repay parts of the grant if you have an earlier exam.
- Financial support in months: Fill in the estimated number of full months and additional days, for example 4 months and 3 days.
Insurance
Enter the name of your insurance company and policy number.
Health insurance is mandatory for outgoing students. It is sufficient to enter number for HELFO/European Health Insurance Card.
Please note that if you are going on an internship, you will also need accident insurance and liability insurance.
Confirmation of Erasmus+ Exchange Period
Completed and signed by the host institution
The final Erasmus+ grant is calculated based on the number of days you have actually been physically present at the host institution to participate in studies or a traineeship during your exchange. After your exchange period is completed, you must submit a confirmation of the duration of your stay.
Download the document: Confirmation of Erasmus+ Exchange Period (pdf).
You must get this document completed and signed by the host institution at the end of your exchange period, and then upload it to the Exchange Guide.
What is the confirmation used for?
The main grant is calculated based on the dates you provide in the grant agreement. This is the first payment you receive.
The host institution fills in the actual start date (first lecture date/orientation week) and end date (final physical exam or equivalent), and then signs the document. The total grant amount is adjusted at the end of the stay based on the dates specified by the host institution.
After this adjustment, you may receive any remaining grant or be asked to repay parts of the grant.
For traineeship students
You must fill out the After the Mobility section in the learning agreement for traineeships after the placement is over. If the host institution provides exact dates for your stay in this section, you do not need to submit the form Confirmation of Erasmus+ Exchange Period.
Please note that traineeship students who are on exchange for only 2 months will receive the full grant at the beginning of their stay.